What type of document is an accountable document in a travel agency?

What type of document is an accountable document in a travel agency?

• A. A contract between the agency and suppliers
• B. A standardized, numbered form issued by ARC that the travel agency must account for
• C. A travel itinerary generated for clients
• D. An insurance policy for the agency

Answer: (B)

An accountable document in a travel agency is a standardized, numbered form issued by the Airlines Reporting Corporation (ARC) that the agency must account for. These documents are critical because they are specifically designed to track and manage transactions related to travel bookings, ensuring transparency and accountability in financial operations. By requiring travel agencies to account for each form, ARC helps maintain integrity in the sales and reporting processes, ultimately supporting compliance with industry regulations. This type of documentation is essential for financial reconciliation, as it allows agencies to provide accurate reporting on sales and commission earned from ticket sales. Other options, while related to travel agencies, do not serve the specific function of accountable documentation as defined by industry standards. Contracts with suppliers, travel itineraries, and insurance policies do not fall into this category, making the standardized numbered form the correct choice.

An accountable document in a travel agency is a standardized, numbered form issued by the Airlines Reporting Corporation (ARC) that the agency must account for. These documents are critical because they are specifically designed to track and manage transactions related to travel bookings, ensuring transparency and accountability in financial operations. By requiring travel agencies to account for each form, ARC helps maintain integrity in the sales and reporting processes, ultimately supporting compliance with industry regulations.

This type of documentation is essential for financial reconciliation, as it allows agencies to provide accurate reporting on sales and commission earned from ticket sales. Other options, while related to travel agencies, do not serve the specific function of accountable documentation as defined by industry standards. Contracts with suppliers, travel itineraries, and insurance policies do not fall into this category, making the standardized numbered form the correct choice.